Ibadge vendor management system | veterans affairs

The Columbia VA Health Care System is implementing a vendor management system that will require all vendors to register for an iBadge. REGISTRATION PROCESS New vendors will need to register

to receive an iBadge to wear inside of an antimicrobial lanyard while on station. Both the iBadge and digital badge contain the vendor’s name, employer, badge activation and expiration date

as well as a profile picture. If new to the campus, signage with registration instructions is available throughout the campus and on our website. First time registrants will receive a “day

pass” on their phone to use until they receive the physical iBadge. Vendors will wear this badge that displays the vendor’s profile all times while in the facility and reflects their

compliance with required credentials to perform business on station. The background of the badge will provide a clear indication of their compliance status and notify staff who would be

allowed access to Columbia VA Health Care System facilities. VENDOR CLOCK-IN PROCESS Once a vendor or contractor arrives on station, they should clock in at a designated check-in point

(facility main entrances) via the vendor check-in signage. The signage will serve as checkpoints and is located at main entrances and high vendor traffic locations. Staff will also have

access to the registration and clock-in QR code with a portable, half-sheet card to keep at their desk or workstation. At the checkpoints, vendors will scan the QR code by opening their

iBadge camera and hovering over the code. The camera will automatically scan the QR code and open a link on their phone’s browser – there is no need to take a picture. Users will login with

their user name and password before answering specific questions related to their duty on station for their visit that day. The following questions are asked during the clock-in process: *

COVID-19 prompts * Which department are you going to? * Who are you meeting with? * Are you bringing in any equipment? * Are you bringing in any implants? PLEASE NOTE: * iBadges displaying a

GREEN BACKGROUND indicate a vendor is APPROVED to work inside the facility conducting sales, support, customer service, or durable medical equipment service. * iBadges displaying a RED

BACKGROUND indicate a vendor SHOULD NOT BE PERFORMING ACTIVITIES ON STATION and is denied access due to one or more of the following: * Not clocking into the facility * Having one or more

expired credentials * Not maintaining an active O.R. TRAX subscription If your badge has a red background, you will not be permitted to conduct business on the campus and will be asked to

leave the campus until you have corrected the issue.